Every report says the top three ways of losing data are: loss of a laptop, email to the wrong address, and lost of a USB drive. There are many solutions available for each of them, but that means three solutions for three of the top ways to lose data. We should do better than that!
Since the data we want to protect is the same item regardless of whether it is stored on the disk in your laptop, the USB drive in your briefcase, or the attachment to your email, it is too silly to have three different ways. Not only should any solution work across the board, it ought to be as transparent as creating or copying the data in the first place. In other words, when you store the data to the USB or disk, and when you attach the data to the email, the protection should just happen along the way, right until you are asked to enter the password for accessing the protected data.
And if the file is to be shared with others, the tool should allow the recipient to read the file as if your controls were not there after they properly identify themselves. This is what we call a simple to use yet powerful solution. Only with such a solution, the incidents like a global media company’s detailed PowerPoint presentation about potential layoffs would never happen.
Tags: copying data, data loss, data protection, file sharing, lost laptop, USB
